Whether you are new to project management or are a seasoned professional, you will find that the PRINCE2 phases of a project are easy to learn and apply to your own project. Learn how to start, manage, and finish a project with these simple steps.
Initiating a project
During the initiation phase of a project, there are several tasks to complete. First, the project manager will need to request project board approval. After that, he will need to assemble a team to execute the requisite tasks. In a nutshell, the initiation phase of a project is all about product planning. This is a fancy term for the process of creating a product blueprint. Once that is done, the project manager can then proceed to the real fun part – delivering the product. A product blueprint can be viewed as a hierarchical chart of the product components. The product may be a single product, a suite of products, or a whole gamut of products.
The PRINCE2 Project Plan is the product of choice, especially when the project is new and young. The Project Plan uses the PRINCE2 product-based planning technique to produce a product blueprint. It is a slick piece of paper. It is a big deal for a reason. Having a document of this size in your arsenal is a good thing, especially when the project is brand new and you don’t want to scrimp on the quality of the end product.
The PRINCE2 project plan may not be the first thing you think of when it comes to project management, but it is an excellent way to streamline the project’s process. For instance, the initiation phase may have a slew of product-related tasks that can be broken up into more manageable segments. It also makes it easier to track the progress of the project’s individual tasks. In addition, the product plan encapsulates a set of quality criteria that is not available to individual teams, and provides an easy way to manage the project as a whole. Lastly, the product plan encapsulates essentially all the project’s major components, and serves as a central repository of project-related information, such as project budgets, requisitions, and other project-related documents. The product plan may not be the best thing to do, but it is certainly the most effective way to handle a project’s ad hoc tasks. A good product plan will also reduce the risk of a project’s failure.
The PRINCE2 e-book may not be the most expensive to purchase, but it is certainly the most cost effective. It also does a remarkably good job of delivering the requisite content to the project’s intended audience. As such, it is a good choice for those whose budgets are a bit tighter than those who may have been dragged kicking and screaming into a project. The e-book also features a handy list of recommended reading material, which can be a lifesaver when your employees’ schedules are already packed. As a bonus, the e-book also features an interactive timeline that will allow you to easily track the project’s progress and stay on top of the various projects you are working on.
Controlling a project
During a PRINCE2 project, there are different phases that are required to be followed. They include initiation, risk management, quality control, progress, and close-out. They provide a framework for completing a project on time and on budget. It also helps improve resource management and business risk management. The project phases allow teams to evaluate the project’s status. They include tasks that should be done, resources that are required, and deadlines. It also requires that the team maintain a high level of quality.
The PRINCE2 phase that deals with initiation is important in that it involves creating the project’s plan. It also includes the roles of the different members. The project manager, team manager, and supplier are also assigned roles. It is important for each member of the team to have the proper authority. The team should also have independence and should be focused on meeting the project requirements.
The PRINCE2 phase that deals with risk management is necessary for mitigating the risks of the project. The project manager must identify project risks and develop risk management strategies. These strategies can be customized based on the size and type of the project. The plan that is created should be detailed and include the costs of the project. It should also explain the benefits of the project. This plan will also include the scope of the project.
The PRINCE2 phase that deals with progress is important for monitoring the project. The project manager should use KPIs (key performance indicators) to track the performance of the project. These KPIs should be used to measure the tolerances of the project and the authority delegated to the team. The project manager should review the project regularly to assess its progress and make adjustments as necessary. The project manager should also review the project at the end of each stage to record lessons learned.
The PRINCE2 phase that deals with quality control is also important. This phase is responsible for ensuring that the project’s final deliverables are of the highest quality. The quality register will ensure that the project’s final product meets the team’s high standards. It will also help the team identify and prevent repeated mistakes. The quality register will also provide a baseline for the quality control of the project. The quality register will also include the quality requirements for the deliverables.
The PRINCE2 phase that deals with close-out is also important. The project manager will have to follow up on delays and errors in order to make the project successful. This phase is also important in that it allows the team to record lessons learned and improve the project.
The PRINCE2 phase that deals with the quality of the project’s end product is important for delivering value to the stakeholder. The quality register is a good way to ensure that the project’s final product meets the requirements of the customer.
Timescales
Depending on the size of your project, you may require a number of PRINCE2 phases. Each phase is designed to be individually planned and carefully controlled. The goal of PRINCE2 is to ensure that projects are delivered on time, within budget, and that quality is maintained.
Each phase of a PRINCE2 project contains controls for complexity, scope, and risk. Each phase also includes a stage plan. This plan outlines the timescales and resources required for the next PRINCE2 project stage.
In addition, each phase is tailored to fit the environment of the project. This helps ensure that the project meets the needs of all stakeholders. It also helps team members to communicate more efficiently. Each phase is also carefully monitored.
PRINCE2 projects have a set of seven principles, which need to be adhered to. These principles are designed to ensure that a project’s deliverables are of high quality and meet the expectations of the project’s end users. It also helps to ensure that project managers can effectively delegate tasks and responsibilities to team members.
Each phase of a PRINCE2 project is designed to meet the needs of the end user. This is achieved through a product-based planning approach. This allows the project team to plan and complete work for the agreed upon products. It also helps to ensure that the project is viable.
A PRINCE2 project has a project board that reviews the project plan, determines the scope of the project, and makes high level decisions. The board also evaluates the project’s risk, makes sure that it meets business needs, and tries to avoid scope creep. This is done by determining what risks are inherent in the project, and how the project can mitigate them.
All project stakeholders need to be informed about the project’s scope. This should be clearly defined in the project plan. In addition, all project stakeholders should be involved in the project’s planning process. This helps to ensure that each team member knows what role they are playing in the project and how they can contribute to the success of the project.
A project manager must be responsible for a project’s daily activities, including assigning tasks and ensuring that projects are completed within a budget. The project manager must also consider the return on investment. In addition, the project manager must manage risks. Using KPIs to measure performance is important. The project manager should also ensure that project deliverables are high quality and that there is no scope creep.
Throughout the project, lessons are learned from previous projects. These lessons are then used to improve project processes. The lessons are recorded in the Lessons Log and the Lessons Report. These records are useful in reporting to the project board.
PRINCE2 projects use a rolling wave approach to planning. This allows for improved resource management and focus. Each stage is designed to be closely monitored, ensuring that the project is managed at a high level of quality. This helps to ensure that projects can be completed within a specified time frame and that the project delivers quality products that meet customer expectations.
